Van Responsible

Van responsible is a one person responsibility that will be chosen on the crossteam. This person is responsible for the pick-up and the return of the van used for the rustrip. During the vector period, the PF secretary will send a request about who is van responsible for the different rustrips. On top of this, the responsible and everybody else who could possibly drive the van during the trip, should submit pictures of their drivers license, when requested. Later will the responsible receive an email with all relevant information about the van from the secretary, since it is the PF secretary who is responsible for the order itself. The mail looked like the following in 2021. (The mail only exists in danish, unfortunately.)

Hej ansvarlige for varevogne på sommerens rusture,

Vi sender en liste med navne på ansvarlige med mobilnumre til Europcar.

Varevognene er bestilt hos Europcar. Liste vedhæftet med reservationsnumre.

Varevognene skal afhentes hos Europcar i Lyngby, Firskovvej 8, 2800 Kgs. Lyngby.

Varevognene har alle navne efter hytterne.

Weekendhytternes varevogne hedder hhv. Klintehytten, Pedersborghytten og Egegården. Weekendturen henter varevognene hos Europcar, afleverer bilen til rusturen, og rusturen returnerer varevognen til Europcar.

Weekend-varevogne kan afhentes torsdag morgen d. 19/8, fra kl. 7.30. Afleveres til hhv Klintehytten 2, Pedersborghytten 2 og Egegården 2

Varevogne til rustur1 kan afhentes fredag morgen d. 20/8 fra kl. 7.30. Afleveres til Europcar tirsdag eftermiddag/aften! Ikke senere.

Varevogne til rustur2 (÷ de tre førnævnte) kan afhentes mandag morgen d. 23/8 fra kl. 7.30. Afleveres til Europcar fredag eftermiddag/aften! Ikke senere.

Varevognene skal afhentes senest i løbet af formiddagen!

Vi har fået kopi af jeres kørekort, men hvis der er nogen, der mener at de ikke har afleveret, så er I velkomne forbi sekretariatet i S-Huset.

Chauffører, der skal køre vognen, skal være over 20 og have haft hørekort et år.

Afregning af varevogn foregår direkte mellem Europcar og PF – I bliver ikke involveret på nogen måde.

Og dog - OBS!

Diesel betales ud fra din hyttes budget!

HUSK derfor at fylde bilen op med diesel, INDEN du (I) returnerer varevognen til Europcar! Alle kvitteringer for diesel skal afleveres til den økonomiansvarlige på jeres hytte.

Det er væsentlig dyrere at lade Europcar påfylde diesel, og vi sender en evt. regning for diesel videre til den, der er økonomiansvarlig for hytten.

Weekend og rustur

Klintehytten, Pedersborg og Egegården deler varevogn, ligesom der deles hytte. Dvs., når weekendturene kommer hjem med varevognen søndag d. 22/8, tager rusturen over. Tal sammen om, hvorledes overlevering af bil og nøgle skal finde sted.

HUSK - at varevogne er højere end almindelige biler, og at de derfor ikke kan komme ind alle vegne.

Vi vil meget nødigt betale for en ny alu-kasse e.lign. til varevognene!

Se https://www.europcar.dk/faq-info/forsikringer-generelt og se under ”Selvrisikoforsikring” og ”Varevogne og lastvogne”!

KABS får tilsendt en kopi af denne mail.

Besides this, there was attached an excel sheet with the list of the vans and their corresponding rustrips. In general it is a good idea for the responsible to coordinate, either with their KABS or one of their bums in regards to the pick up, since they usually need the van already the day before the rustrip. REMEMBER that the van responsible isn't done before the van have been returned to the rental place after the rustrip.

To the trips that will cross the bridge to Fyn, the vans will be equipped with a BroBizz, which we've paid Europcar to have put into it. Other cars which also need to drive to the cabin, pay for the bridge themselves, which possibly can be covered by the budget for the cabin.

Good tips

• Make everyone, which are able to drive the van, to scan their drivers license in. Usually phone pictures are okay too.
• Make sure, that the person who return the van, knows that it needs to be fuelled, before it is returned to Europcar.
• The secretary prefers to have an overview of all drivers licenses in a PDF-file. Do this, so it becomes easier for everyone (This is a KABS responsibility). In 2022 all drivers licenses were submitted through PF File Share instead.
• Make sure that the van responsible has the last shift as driving responsible, so he/she can return the van.
• Remember to take pictures/video of the car when picking it up, so any damages to the car at pick up doesn't come on your bill. (Europcar are usually pretty reasonable to talk with.)
• REMEMBER IT IS BY DEFAULT DIESEL VANS!!!!!
• THE VANS ARE TALLER AND LONGER THAN YOU THINK, REMEMBER THIS WHEN YOU DRIVE AND PARK!!!